Let your AI Chat Receptionist handle scheduling—no manual follow-ups required. With Vendasta’s AI Chat Receptionist + BookMeNow, your assistant can automatically book meetings using your personal or team calendar links, directly within a chat conversation.
What is AI appointment booking?
The AI Receptionist can schedule meetings in real time using your BookMeNow link. The assistant ensures potential clients can easily book an appointment without leaving the conversation.
How to Set Up the AI Booking
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Go to AI Workforce > Chat Receptionist > Configure.
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Under the Primary Goal section, select Book appointments.
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When prompted, provide a BookMeNow link, which can be either:
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A personal booking link (for individual availability), or
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A team booking link (for group availability).
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Once added, your AI assistant will be ready to book appointments on your behalf.
How the AI Booking with BookMeNow Works in a Conversation
When the Book appointments goal is selected:
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The assistant listens for interest in scheduling a meeting.
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It asks for a preferred time.
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It checks availability using your BookMeNow link in real time.
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Available time slots are displayed for selection.
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The assistant walks the user through confirming the booking—all within the chat.
This creates a smooth and automated scheduling experience for your prospects.
AI Booking with BookMeNow: FAQs
Q: How does “Book Appointment” work?
A: When enabled, the AI detects signals that a user wants to schedule a meeting and presents available time slots based on your BookMeNow calendar.
Q: What happens if I also have “Lead Capture” enabled?
A: The assistant will first collect the visitor’s name, email, and phone number before completing the booking. This ensures you retain the lead’s information even if the conversation ends early.
Q: What happens if “Lead Capture” is disabled?
A: The assistant will only request the details needed to complete the booking—typically name, email, and phone number (if required by your calendar settings).
Q: Will the assistant ask for a phone number more than once?
A: No. If a phone number has already been collected, the assistant will reuse it without asking again.
Benefits of the AI Booking with BookMeNow Feature
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Reduce back-and-forth scheduling emails
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Increase conversions with immediate booking options
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Make it easy for leads to take action during a live conversation
By connecting your calendar to your AI Receptionist, you ensure a smoother experience for your prospects and a more efficient workflow for your team.